Administrative Officer Wanted by University of Stellenbosch

Duties/Pligte

Managing the front office / reception / door access of the Centre for Medical Ethics and Law (CMEL), including:
- Managing the front office in a professional, friendly and helpful manner;
- Maintaining office organisation, administration, and providing communication, telephone and reception service;
- Taking accurate and detailed messages and seeking alternative solutions if a call is urgent;
- Identifying relevant problem areas and making applicable suggestions/solutions;
- Receiving visitors for consultants/staff/research projects;
- Receiving and signing for departmental goods and courier packages delivered.

Secretarial duties for senior lecturers and lecturers:
- Providing secretarial and administrative support services to lecturers;
- Completing typing and secretarial duties within a specified time frame;
- Maintaining office organisation, delivering post and urgent mail;
- Handling printing and photocopying tasks as required;
- Providing telephonic services;
- Assisting with presentations and events planning, including online seminars and conferences;
- Arranging parking for visitors and staff;
- Receiving visitors/doctors and patients and notifying lecturers of their arrival;
- Assisting with examination arrangements, test papers and capturing of marks.

Finances:
- Processing requisitions for stationery, functions, flights, etc.;
- Completing payment requisition forms and signed invoices;
- Managing staff travel claims based on guidelines from the Finance Department.

General duties:
- Assisting with leave administration of staff;
- Managing venue and seminar room bookings;
- Arranging for maintenance of the photocopier and other equipment;
- Assisting the postgraduate student administrator when necessary.

Job Requirements/Pos Vereistes

Matric certificate and three years applicable experience, OR a post-matric administrative qualification with two years experience in a secretarial / administrative

environment;

High-level computer skills in at least Excel, MS Word, PowerPoint and Outlook;
Experience with administrative support in an academic department and/or division;
Proven excellent communication skills and language skills in at least English and Afrikaans, particularly with the ability to communicate and interact empathetically

with lecturers and students;

Location: Stellenbosch, Western Cape

Closing Date : 16/01/24

HOW TO APPLY FOR THE SCHOLARSHIP