Intern (Project Administrator) 12 Months Internship at AJ Personnel

Full Job Description

Main purpose of the job:

Location:

Key performance areas:

Assist and obtain quotations as per the Wits Health Consortium Procurement policy
Accurately complete boilerplate contract templates referencing overarching agreements
Complete deviation forms accurately and provide accurate succinct motivation referring to overarching agreements in collaboration with the Project Coordinator
Complete Approval forms accurately and timeously
Assist in loading invoices on the WHC procure-to-pay system ensuring correct attachments are included
Assist in loading quotes on the WHC Procure to Pay system ensuring correct attachments are included to generate a Purchase Order
Ensure invoices received from consultants include WHC details and VAT number with the correct attachments including deliverables and timesheet
Work with the Project Coordinator and WHC Grant Accountant to ensure costing for activities are accurate and in line with the overarching contract and WHC Policies and Procedures
Provide Administrators with relevant compliance and payment information
In collaboration with the Project Coordinator forward documentation to WHC Grants and Finance to process payment. Obtain proof of payment and communicate to the service provider and consultant
Support the Project Coordinator to maintain an accurate record of all projects related documentation
Take minutes at relevant meetings and disseminate them as and when required

Required minimum education and training:

Desirable additional education, work experience, and personal abilities:

Exceptional organizational and administrative skills are required together with working knowledge of Microsoft Office: MSWord, MS PowerPoint, MS Excel
Excellent command of the English language. English as a first language is a preference
Ability to prioritize own workload to meet deadlines
Adherence to procedures
Able to work independently and work as part of a multidisciplinary team
Able to maintain confidentiality and tactful behavior
Able to work in a high-pressure environment
Must demonstrate a good understanding and use of technology
Must be able to multitask
Energetic and enthusiastic
Willingness to learn
Willing to travel between Parktown and Pretoria office as and when required

TO APPLY:

Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
AJ Personnel is fully POPIA Compliant.
Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
The closing date for all applications: 25 November 2022.
Wits Health Consortium will only respond to shortlisted candidates.
Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.

Please note:

Our Client, WHC, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.
WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
AJ Personnel does not have any salary or other information regarding the position.

Closing date: 25 November 2022

HOW TO APPLY