Full job description
Duties
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Providing secretarial and administrative support to the director and staff members;
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Administering and scheduling the activities for the CBCB;
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Scheduling appointments for, and managing of electronic diaries of staff;
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Receiving guests and visitors;
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Making travel and accommodation arrangements when needed;
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Responsible for preparing and arranging the Centre’s functions, meetings, agendas and reports;
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Liasing with internal and external stakeholders;
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Coordinating effective communication channels to both Centre personnel and clients;
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Handling of all correspondence and enquiries, including referral to a higher level if needed;
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Typing letters, memoranda and other relevant documents;
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Responsible for the administration of the postgraduate programmes offered by the Centre;
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Annual capturing of the CBCB’s research publications;
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Responsible for the financial administration of the Centre, including procurement of equipment, goods and services;
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Responisbile for the management of the CBCB’s assets;
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Maintaining an effective filing system;
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Providing support with the maintenance of the website;
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Handling workshop / short course administration.
Job Requirements
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A post-matric secretarial or administrative qualification, or equivalent;
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At least five years’ relevant secretarial and/or administrative experience;
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Excellent spoken and written communication skills in English;
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The ability to liaise appropriately with individuals at management and other levels, both within and outside the University;
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The proven ability to perform tasks independently;
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Proven computer proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, and Outlook);
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Proven high-level organising skills;
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The ability to function under pressure without compromising accuracy;
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Outstanding interpersonal skills.
Recommendation
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Good communication skills in Afrikaans;
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A general working knowledge of scientific terminology;
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Prior experience of working in a higher education environment.
Location: Stellenbosch, Western Cape
Closing Date: 14-Jun-2024
HOW TO APPLY
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