Faculty Officer at Stellenbosch University

• Assisting with collating postgraduate programme information required to place in recruitment material;
• Collating postgraduate information for updating the online application form;
• Assisting with the updating of undergraduate and postgraduate programme information and data on the student information system and other platforms;
• Providing postgraduate admission information to relevant stakeholders;
• Assisting with updating information relating to postgraduate selection criteria;
• Handling postgraduate application enquiries and referring to the relevant academic and/or support environments as appropriate;
• Processing postgraduate selection decisions, generating and issuing postgraduate application outcome letters to applicants;
• Assisting with updating registration information and programme data with approved information;
• Preparing, storing and updating programme and module brochures;
• Providing feedback on the registration process and related issues;
• Registering undergraduate and postgraduate students, and performing other duties as required during the registration period;
• Processing module credit transfer and exemption applications and outcomes;
• Loading administrative, Senate, Faculty, or programme resolutions as identified on the student information system against the student’s record;
• Capturing marks and marking changes as required;
• Auditing academic records for correctness after registration and at appropriate intervals to ensure that module and programme registrations have been captured accurately (progression

checks);

• Processing approved academic record corrections to support the management of the integrity of academic records;
• Identifying cum laude student cases before graduation ceremonies;
• Preparing readmission application documents for submission to the Readmission Appeals Committee, and issuing correspondence after meetings;
• Preparing postgraduate theses examination documentation and submitting it to external examiners;
• Payment of postgraduate external examiners;
• Assisting with the preparation of the graduation list and presentation cards;
• Service provision before and during graduation and pledge ceremonies;
• Providing support with the updating of the FMHS yearbook, SU and FMHS websites, selection guidelines, and other FMHS internally and externally published information as required from

time to time;

• Handling walk-in, email, telephone and enquiries via other platforms as operationally required;
• Liaising with administrative, support and academic environments within the SU as operationally required;
• Undertaking special projects and ad hoc duties as assigned by line managers;

Job Requirements/Pos Vereistes

• A relevant Bachelor’s degree or equivalent NQF level-7 qualification;
• Three years’ relevant work experience in high-level administration, preferably in a higher education institution, or a position requiring a similar skill set;
• Proven computer literacy in MS Office (Word, Excel, PowerPoint and Outlook) and web applications;
• Evidence of strong interpersonal and communication skills in at least English;
• Proven ability to effectively function within a multi-lingual and multi-cultural environment;
• Evidence of excellent interpersonal relationships with students and/or colleagues, and/or other stakeholders;
• Customer service orientation with a high level of diplomacy, emotional intelligence and personal integrity;
• Excellent organisational, planning and multi-tasking skills;
• Proven ability to function accurately and effectively under pressure;
• Problem-solving aptitude and critical thinking ability;
• Meticulous attention to detail and accuracy;
• Proven ability to maintain a high degree of confidentiality;
• Proven ability to work independently
• Proven ability to work as part of a team;
• Willingness to work irregular hours at times.

Recommendation/Aanbeveling

• Relevant experience in a higher education environment;
• Excellent written and verbal communication skills in Afrikaans and/or another official South African language other than English.

Location: Stellenbosch, Western Cape

Closing Date: 24-Jun-2024

HOW TO APPLY

Click Here to Submit your CV and Application on Company Website