Finance Officer at Jhpiego

Responsibilities:

• Assist and contribute to the implementation of financial policies and procedures in the office, and updating of policies and procedures where necessary
• Support and contribute to the implementation of systems and procedures to ensure adequate internal controls
• Be familiar with the related South Africa financial laws & regulations; and assist in their application
• On a daily basis, review expense reports to ensure completeness, accuracy, reasonability and validity of financial data before posting to financial system
• Prepare payment vouchers and ensure review and approval
• Monitor payments due and posted in the accounting system on a daily basis
• Management of petty cash
• Ensure that the petty cash replenishment is prepared the moment the disbursement is 75% of the cash float
• Assist the Finance Manager with routine follow-up and reconciliation of accounts payable
• Monitor and reconcile vendor statements on monthly basis and ensure timely settlement of bills
• Ensure prompt payment of staff advances and supplier invoices to safeguard Jhpiego reputation
• Send notification to vendors and staff on payments transferred to their accounts
• Provide updates to staff on their advance accounts on regular basis (at least once a month)
• Provide information to staff requiring reimbursement
• Reviews and prepares monthly financial analysis and budget versus expense reports to determine reasonableness of variances and take appropriate actions as required
• Ensure project procurement is in compliance to the USG and Jhpiego procurement policies by reviewing procurement documents
• Review financial transactions to ensure availability of funds and expenses are allowable and reasonable
• Process requisitions, payments, receipts and other necessary accounting activities ensuring timeliness and proper charge codes; verify documentation for all program disbursements and review numerical accuracy and ensuring proper authorization before making payment
• Assist staff in determining allowability and allocability of costs to a particular award
• Preparation of monthly bank reconciliation statement and reconciliation of control accounts
• Ensuring submission of monthly financial reporting (QuickBooks) and bank reconciliations and its timely submission to Jhpiego head office including preparing month-end journal vouchers as required
• Conducts routine surprise petty cash counts
• Designs and implements sound internal controls by implementing recommendations from Internal Compliance Reviews and external audits
• Completes cash flow analysis to ensure adequate cash needs
• Support to the Finance Manager and technical/program leads with provision of reports on obligations and expenditures of the program budgets, including sub-agreement budgets with partnering agencies and sub-grantees, monitor expenses versus budgets in coordination with the Finance Manager and in-country program staff, develop and monitor annual work plan
• Preparation of expenditure analysis report & ensure that the expenditure falls within the budget & work plans
• Assist in the preparation of budgets by providing relevant data and advice to program staff
• Maintenance of proper filing of records and ensure complete documents for all transactions
• Provide finance support to the Finance and Ops Manager and program staff as requested
• Use various software applications, such as spreadsheets, relational databases, and graphic packages to assemble, manipulate, format data and/or reports
• Perform other duties as may be required.

Required Qualifications:

• Knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required
• BA in Finance, Accounting or Diploma with 05 years relevant experience
• Experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting
• Knowledge of US government cost principles
• Excellent knowledge and skills in QuickBooks and excel
• Familiarity with NGO and donor supported projects
• Must treat payroll, accounting and budget information on a confidential basis
• Proficiency in Microsoft Office software applications
• Ability to prioritize and organize workload
• Excellent communications skills including fluency in spoken and written English
• Strong interpersonal, writing, and oral communication and presentation skills
• Must be cooperative, hardworking, flexible, and dependable
• Willingness to travel locally
• Strong analytical skills