We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.
Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021–22 we reached 650 million people.
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Delivers a range of administrative services within agreed corporate procedures, to maximise quality, continuity and efficiency.
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Maintains accurate records as they relate to the work area and drafts routine and some non-standard documentation, reports or financial analysis/reconciliations.
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Performs straightforward analysis, manipulation and interpretation of data, tasks or information, presenting findings and results accurately and appropriately to support effective maintenance of management information systems.
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Provides logistical support to the organisation and delivery of internal and external activities/events, to ensure they run smoothly and efficiently.
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Receives and responds to enquiries from/to customers, and may be a specific point of reference on queries relating to an area of nominated expertise or responsibility. Identifies where more complex issues require resolution by others and refers them on accordingly.
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Recognizes and understands the impact of incidents arising (e.g. complaints, resourcing problems, logistical or technical difficulties) and proactively alerts the Head of Operations to any issues of concern that are likely to impact service/project/task delivery or customer experience.
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Proactively communicates and liaises with others (inside and outside the BC) to ensure effective coordination and delivery of goods, services and activities.
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Builds an understanding of who’s who within the wider department, unit or region to enable effective resolution of issues when they arise.
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Monitors and takes responsibility for purchasing cards and Procure2Pay process, following established procedures.
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Ensures that equipment and materials required in facilities are available and ready to use when needed.
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Plans and prioritises own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily or weekly period.
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Tasks and coordinates others, internal colleagues or external suppliers, to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services. Monitors task completion to agreed quality and time standards.
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Three or more years’ experience in an administrative support, office management or executive assistant role in a structured environment.
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Capable of using Microsoft 365 and internet based applications
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Bachelor’s degree or a diploma in business, accounting or a similar discipline
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Experience working with an ERP system such as SAP or similar
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A minimum of 3 years experience in operations or business support services within the corporate sector, public sector, or NGO sector.
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Verifiable work experience in an international or regional entity with multiple business or work streams.
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Practical and demonstrable knowledge of the tasks and standards involved regarding the management of projects; vendor management; contracts and leases; health, safety and security; protocol administration procedures; and policy interpretation.
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Pay Band: 6
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Remuneration: ZAR 52,479.00 Gross Per Month
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Contract Type: Two (2) Year Fixed Term Contract
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Location: Johannesburg, South Africa
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Department/Function: Operations
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Additional information
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Language requirements: Strong written and oral English communication skills.
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The Role holder must have existing rights to live and work in the country where the role is based.
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Closing Date: July 22, 2024. Applications will close at 23:59 East African Time
Location: Johannesburg, Gauteng
Closing Date: 20th July 2024
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website